Office Receptionist - Office Administrator

Albuquerque, NM
Temporary
Business Operations
Mid Level

Stellar Science is a growing Albuquerque-based scientific software development company with a 25-year history of developing custom software products for government customers. Stellar Science Headquarters is in Albuquerque and supports a geographically distributed staff and customers in multiple locations across the U.S.

We are looking for an experienced, self-motivated, energetic professional to be the first point of contact for our company and offer administrative support across the organization.  Strong communication skills are a must.

Stellar Science is largely paperless, so strong computer skills are essential.

This is a full-time position, with some flexibility for candidates desiring ¾ time work, with core hours of Monday through Friday 9:00 am to 3:00 pm. Remote work is not supported for this position.

Responsibilities include:

  • Welcoming guests and directing visitors to the appropriate person and office
  • Arranging travel, meetings and appointments for employees
  • Maintaining accurate records in spreadsheets and various proprietary systems
  • Working with the hiring team to schedule interviews, arranging travel and lodging for interviewees
  • Maintaining various company calendars, conference room, and teleconference scheduling
  • Processing employee employment paperwork
  • Answering calls, forwarding employment verifications, and answering employee benefits and basic human resource questions
  • Maintaining the efficiency, cleanliness, and orderliness of Stellar Headquarters
  • Sending out employee mailings monthly and annually
  • Maintaining and replenishing office supply inventory
  • Coordinating office equipment requirements, layout, and maintenance
  • Running occasional errands (must have a reliable vehicle and valid driver’s license)
  • Receiving, sorting and distributing daily mail/deliveries
  • Coordinating with building management on office maintenance and cleaning
  • Planning event catering and maintaining kitchen supplies and food inventory
  • Executing operational projects and other duties as assigned including various data entry and document management.

Minimum Requirements:
High school diploma or equivalent
1-2 years of relevant work experience as a receptionist or administrative assistant
Professional attitude and appearance
Flexibility to adapt to short notice changes to schedules/calendars
High levels of proficiency are required in:
  • Creating and editing documents and spreadsheets in Microsoft Word and Excel
  • Email programs such as Outlook or Thunderbird
  • Web-based programs such as Google Calendar, Office365
  • Scanning and uploading documents
  • Computer document filing or version control systems
  • Organization, time-management, and the ability to prioritize tasks

Due to the nature of the work performed at Stellar Science, US Citizenship is required.
Stellar Science maintains the highest standards for its employees. Strong recommendations are required.

Desired Qualifications:
College education
Previous office assistance or scheduling experience in a fast-paced environment
Previous experience with accounting and/or human resources.
 

Stellar Science is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, protected veteran status, or national origin, in accordance with federal regulations.

Share

Apply for this position

Required*
Apply with
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

150
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*